Special Meeting 4/2/26 Minutes

HOA MINUTES

4/2/26, 7pm,  Helena Civic Complex

1-Introduction – call to order by President Janey

2-Quorum verification- approximately 40 residents in attendance.

Board members present: Dennis, Tawanna, Janey, Flora, Beth, and Jeff Chapman resident/ legal consultant.

3- Purpose of meeting:

-confirmation of volunteer board

-nomination of Teresa Patillo, treasurer

-discussion of two potential management companies

4-Election:

Teresa Patillo was nominated as treasurer for the remainder of 2026. No one else earnestly volunteered. Teresa will replace Flora Dix.

5- Flora discussed the budget spreadsheet:

-estimates an increase of $50-$100 per residence if HOA management company is hired.

-Janey discussed the benefit of HOA management. The companies in question were Go Rentals Inc. and Silverleaf. There was an extensive question and answer session that followed.

-The decision about an increase in dues, handing over management to an outside company, and the selection of that company, was tabled until our next neighborhood meeting in February 2027.

5- Old Business:

-Extensive review of budget and proposal of potential management fees.

-Discussion of landscaping providers: Dennis went over candidates and the services they provide for the prices they set. The board will follow up with a decision after mulch costs are provided by landscapers.

-A call for volunteers in multiple capacities of service to our community.

Open forum/ resident suggestions:

-Should there be a link on the website to communicate with the board?

-Can we get email addresses and contact information for our neighbors?

-Can we put links to committee leaders on website so volunteers can express interest?

-Can we have an HOA app?

-Meeting was adjourned by Janey at 8:20 PM.