February 2026 Meeting Minutes

Here are the minutes for the February 2026 meeting;

FSP Annual Homeowner’s Association Meeting - February 5, 2026

Meeting Minutes

1. Call to Order

Janey Worth, HOA President, officially opened the meeting at 7:03 PM.

2. Declaration of Quorum

Confirmation of Board Members’ Presence

Present were Janey Worth (President), Dennis Migueles (Vice President), Flora Dix (Treasurer understudy), Branwin DuBose (Treasurer via speakerphone), and Jeff Chapman (Member at large by proxy).

With 28 members present and 21 proxies, a quorum was declared, allowing official business to proceed.

3. Approval of Previous Meeting Minutes

The minutes from the annual meeting on 12/5/2024 were reviewed. Jason Simons moved to approve, Debra Waller seconded the motion, and the approval was unanimous.

4. President’s Report

Janey Worth provided a summary of activities, achievements, and challenges from the past year. She shared updates on planned projects for 2025, noting that budgeted but incomplete items include new playground equipment and refreshed shrubbery and mulch at both entrances. The board will need assistance with research and obtaining bids to complete these projects. Due to a lack of volunteers, luminaries and Santa Claus visits did not take place in December 2025, but both the Board and members agreed these efforts should continue in 2026. Additional maintenance topics discussed included repainting street signs and pressure washing entrance signs and the sidewalks leading to the park.

5. Treasurer’s Report

Flora Dix presented the financial statements, the 2025 budget summary, and a review of income and expenditures. Key highlights included:

1. Flora reported an FY 2025 ending balance of $109,844.

2. Janey summarized landscaping services by Bryan Reed, noting the monthly cost of $875. Mulch and park cleaning were not performed in 2025 due to pending landscape upgrades and higher-than-expected estimates, as reported by Dennis and Janey. The HOA will seek alternative bids for improvements and regular maintenance, including pressure washing.

3. Beth Harris motioned to allocate $1,000 for updated Christmas decorations. Jason Simmons seconded, and the motion was approved unanimously. Terry Easterly volunteered to assist.

4. Jason Simmons proposed budgeting for street sign repainting in 2026, and Benji Barnett seconded the proposal. The board decided to request at least three painting bids and proceed during FY 2026.

5. The board discussed the possibility of partnering with a management firm versus remaining a volunteer board. Janey outlined Silverleaf Management Group’s offerings at $1,500 per month. After thorough discussion, it was agreed to research other firms and to hold a special open meeting on April 2, 2026, at 7:00 PM to introduce candidates and answer questions.

6. Committee Reports

1. Dennis Migueles reported on the Architectural Review Committee. Homeowners may submit improvement requests, which are recorded in a Share Drive tracking document. He also provided an update on the electrical installation for park lights. The HOA was unable to gain access for the power company through properties surrounding the park to avoid gas lines. Jason Simmons volunteered access through his own yard. Dennis will contact the power company again to determine the next steps required.

7. Old Business

Updates were provided regarding ongoing issues from previous meetings, which were mainly covered under the Treasurer’s Report.

8. New Business

1. Janey outlined plans for the coming year, including:

2. Pressure washing entrances

3. Landscaping updates for entrances (remaining from 2025)

4. Park area brush clearing and weeding (remaining from 2025)

5. Brush removal behind the front entrance (remaining from 2025)

6. Street sign painting throughout the neighborhood for durability

7. Purchase of new playground equipment (remaining from 2025)

8. Proposed amendments to HOA policies and bylaws were discussed. Janey requested clarification and reinforcement of Covenant #18. Ed Lindsey motioned to revise it, stating that only vehicles used by property owners, families, or guests may be kept on the property; no house trailers, campers, RVs, boats, boat trailers, dune buggies, abandoned or inoperable vehicles, or similar items may be stored openly. No parking is permitted on the front lawn. The motion was seconded by Debra Waller and approved.

9. Community suggestions and concerns were invited. Jason Simmons led a discussion focused on safety, including children's use of bikes and scooters after dark, inadequate reflective clothing, cars blocking views, speeding, and disregard for stop signs. It was agreed that newsletter reminders would encourage parental supervision and raise driver awareness about safety.

9. Open Forum

Homeowners raised questions, concerns, and suggestions, with special emphasis on improving entrances. Scott Deason volunteered to pressure wash the Coalmont Road entrance, and Jason Simmons offered to clean sidewalks adjacent to the park and coordinate water access at HWY 17 for further pressure washing. Bryan Reed was mentioned as a candidate to install a water spigot at the front entrance.

Janey and Craig Worth managed Christmas decorations, but luminaries and Santa visits did not occur due to volunteer shortages. November emails requesting help suggested that earlier planning, team captains, and newsletter reminders could increase participation.

Alfredo Formantano volunteered to write newsletters and lead the luminary project this year, organizing a planning session after Labor Day with Silas Lindsey, Terry Easterling, and Craig Worth.

A suggestion was made to include contact information for activity organizers in the newsletter so volunteers can easily reach out. This will be included in future editions. Branwin will create a newsletter template. Alternative communication options, such as SMS texting, were also discussed and will be investigated in the future.

There was interest in organizing an HOA-sponsored Fall Festival, with Janey agreeing to coordinate planning between late June and mid-July.

Biannual neighborhood yard sales are scheduled for April and September 2026.

The annual meeting date will shift to the first Thursday of February to improve attendance; December’s meeting was postponed due to lack of quorum.

A proposal to publish a neighborhood directory (print/PDF) including covenant copies was well received, with Alfredo Formentano coordinating the project.

A special meeting has been scheduled for April 2, 2026, at 7:00 PM to address potential partnerships with management companies. Representatives will be invited for a Q&A session.

10. Election of Board Members

Nominations were opened for President, Treasurer, and Secretary, emphasizing that filling these roles is essential to avoid hiring a management company. Beth Harris accepted the Secretary position. Janey Worth will remain as President for 2026, with Dennis Migeles standing as the Presidential nominee for 2027. Craig Worth will run for Vice President in 2027. Flora Dix will continue as Treasurer until April 2026, as there were no other nominations.

11. Adjournment

After thoughtful discussion and valuable homeowner input, the meeting concluded at 9:00 PM. Special thanks were given to volunteers and the Board for their leadership.

12. Next Meeting Date

The next meeting is scheduled for February 4, 2027, at 7:00 PM (the first Thursday of February).